Software project sign off form

Failed The number of cases that have failed. Blocked The number of cases that are blocked. Not Tested The number of cases that have not yet been tested. Open Test Cases Short description A brief description of the test case. If possible, you should close open test cases with a higher priority before test cases with a lower priority. Assigned to The tester assigned to the test case. Open Defects Number The number associated with a defect identified by the test plan.

Testers can report a defect from a failed test. Short description A brief description of the defect. Priority The priority assigned to the defect. Sign Off Comments Any additional comments to be included in this test plan. Sign-off By The user who signs off on the test plan. Sign-off Date The date on which the test plan is signed off. This field defaults to the system date but can be set to any date. Sign-off Date The date on which the test plan was previously signed off.

Comments Any additional comments that were included in the previous sign-off. Figure 1. Test Plan Sign-off Form. Test Case Results. That is, by signing this sheet, all involved parties indicate their satisfaction with the deliverable s. Their signatures can be seen as a green signal to move ahead with the remaining deliverables.

Once all the deliverables that make up the project have been completed, the stakeholders can sign the project sign-off sheet to formally close the project. Three reasons why:. Think of this as a way to build trust and create accountability. If all deliverables have been signed-off by their deadlines, clients will have a much easier time trusting your capabilities.

What if the mobile app you delivered crashes after an iOS update 6 months later? This is why getting sign-off should be the first step as you wind down the project. You should be able to point to this document in case a dispute arises in the future. You might still be held liable for issues, based on your original contract.

Always consult a lawyer before developing your contracts and documentation. While getting sign-off from internal stakeholders is optional at least in the legal sense of the word , getting the all-clear from stakeholders and sponsors is vital. In particular, you need to get sign-off from sponsors in order to release any remaining payment. Some stakeholders might have zero reservations.

Others, however, might register their reservations. While this is strictly optional, stakeholders often use this section to formally express their reservations. But it does give stakeholders a platform to document their complaints. Not only is this useful for record keeping, but it can also protect stakeholders in case of any future problems.

Do keep in mind that the sign-off is no place to register issues for the first time. If a stakeholder brings up an issue for the first time in the sign-off, it indicates poor communication. But if you want to build your own, or understand how sign-off sheets work, read on.

Although there are plenty of variations, most sign-off sheets have the following elements at least:. One common variation, especially for larger projects, is to list each major deliverable and comments associated with it separately.

This sample sign-off sheet from the US Department of Transportation , for instance, lists delivered documents along with stakeholder comments for them:. In such cases, include the project identifiers as you normally would project name, manager, ID, etc.

But after that, include the following:. A client bringing up an important issue in the sign-off stage indicates poor communication leading up to project delivery. Avoid this problem by creating a better communication plan. In particular, address key issues early and often. Reservations, if any, should be resolved by the sign-off stage. Imagine this scenario: Stakeholder A signs off on the requirements documents at the start of the project.

Midway through, she departs the company and Stakeholder B comes in her place. Stakeholders come and go and not all of them have the same understanding of the requirements for each deliverable or the project as a whole.

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